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SmartScan: Scan Easier and Faster

SmartScan is a HyPAS Application that improves the productivity of your business. 

How do you scan a document to your personal network folder or e-mail address?

With SmartScan you just login at the device, insert the document and press the scan button – it is as simple as that. With an easy to use interface, SmartScan offers scanning to various destinations like e-mail or folder.

Scan settings like file format or colour mode can be changed with just one push of a button. SmartScan even turns the MFP into a walk-up fax machine, without the need for a network card or fax line, by connecting the MFP to the company fax server, a cost-efficient and convenient solution!


Kyocera Smartscan


Business Challenges


  • Finding all the correct settings for scanning can be time consuming and difficult – How can I make it easier?

  • Faxing is expensive, and although used less than in former times, it is still an essential requirement – How can I send faxes more economically?

  • Documents that should be stored in a central folder are first scanned to the user’s inbox and then saved in the folder manually – How can I scan directly into the folder?

Your Advantages with SmartScan


  • SmartScan offers one-click operations that are easy to use and save time. 

  • SmartScan connects to the central fax server and enables the MFP to send faxes without additional hardware or fax line. 

  • SmartScan sends a scan into a central folder or the user’s home folder with just one click.


HyPAS - Tailor-make your MFP to suit your business

HyPAS is KYOCERA’s platform to develop custom MFP business applications. These can run embedded inside the device and extend the device functionality according to user needs. For powerful functionality, MFP applications can connect to external server applications and integrate the MFP into company workflows. With HyPAS, we can meet individual customer requirements and provide the right solution for your business.

Features and Specifications

With SmartScan you can give your users shortcuts for the most frequently used scan operations. Instead of clicking through menus trying to find the right settings, users enjoy an intuitive interface that enables them to scan to various destinations with only few clicks. Even complex operations like scanning to the personal network folder become an easy task. SmartScan runs embedded on the device and is easy to set up – ideal for any small and medium sized organisation.


  • Scan to fax: Connect to the central fax server and use the MFP like a fax machine. Just enter the fax number or select it from the address book. 

  • Scan to personal folder or e-mail: Logged in users scan to their private network folder or e-mail address with just one touch. 

  • Scan settings: With just one click change file format, resolution, page size, colour mode and settings for double sided scanning. 

  • Address book: Access the local or external address book directly from SmartScan. 

  • Scan to folder: Scan to a predefined network folder with just one click; ideal to centrally share or archive your scans. 

  • Scan to e-mail: Just enter an e-mail address or select it from the address book to send a scan by e-mail. 


Faxing with SmartScan

SmartFax is available in SmartScan or as a separate application. For a fraction of the purchase price and operating cost of a fax card, it runs on MFPs using our virtual fax server in the cloud. In addition, SmartFax delivers unbeatable convenience, eliminating many time-consuming, error-prone steps in the fax workflow. Users need to enter only the destination number, which they can obtain from the company directory. Additional equipment, attachments, fax cards or cables are unnecessary. 

Supported Devices

Compatible with all HyPAS™ capable MFPs

-All TASKalfa i devices

-FS-C2526MFP / FS-C2626MFP; FS-3540MFP /

-FS-3640MFP; FS-6525MFP / FS-6530MFP;

-FS-C8520MFP / FS-C8525MFP

Note that HyPAS™ capable devices require a compatible external storage card 

More information on SmartScan | SmartFax


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Phone: 086 11 77 777
Head Office Address:

Ground Floor, Suite A
3 River Road
Riverview Office Park
Janadel Avenue (off Bekker Road)
GPS: S26° 00' 2.3", E28° 07' 11.7"


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