How to repair and maintain office copiers

It may not always be necessary to send your office copiers away for costly repairs, particularly if you check and clean them regularly. An important proviso in this, however, is that you can allocate one person in your office to perform maintenance checks on your office copiers as multiple separate weekly checks may result in damaged parts.

Because office copiers are complex machines that often integrate a variety of functions, it’s wise to allocate someone who is skilled in troubleshooting and repairing functions such as printing using printer drivers, scanning to email and connecting to mail servers. It’s also important to have rules for office copiers; the most obvious of which stipulates that there should be no eating or drinking while using the machines. Continue reading to discover some tips on maintaining the use of your office copiers.

Panasonic office copiers provide fluid and prompt printing in office and home environments. Browse our range of Pansolutions office copiers or continue reading to discover some maintenance tips for your office copiers.

Regular maintenance keeps your office copiers in good working order

One of the most common errors in office copiers occurs when multiple feeding or crumpled paper causes jams in the mechanism. Attempting to remove the paper using sharp objects such as pens may damage the optical components and is not recommended. Other repair and maintenance tips include:

• Wipe down your office copier using an alcohol-free glass cleaner. Keeping the glass on your copier clean determines in part the clarity of your copies. Don’t spray the liquid directly into the copier’s optical components, and ensure that the interior surfaces are completely dry before you close the machine. If you use correctional fluid, make certain that the document is dry before you copy as the fluid may clog up the copier’s sensors.
• Replace the toner when your documents seem faded or copy with thin lines across them. If you spill the toner powder, do not clean the mess up with water - rather use a dry dusting brush and throw away the loose particles as they are poisonous.
• If you find that paper has been removed mid-way during copying, make sure that the machines parts are undamaged. Run a test copy to work out whether the copier has sustained damage. If this is the case, then call an office copier technician.
• Use a clean cloth dampened with water to wipe down the exterior of your office copier, as well as the surface on which it stands. This is a way of keeping dust and debris out of the delicate optical components inside your office copier. Clean and dry your hands prior to use, and urge your colleagues to do the same.

Kyocera Mita office copiers provide sustainable office communication

Always refer to your copier’s user manual when replacing parts, cleaning, dealing with paper jams and resetting the machine. This is important as every copier has different functions and composition. Regularly maintaining your office copiers protects your investment, not only regarding the machine itself, but also in terms of keeping constant and prompt office communications.

Kyocera Mita has a wide range of office copiers that integrate functions such as scan-to-email and print. View Pansolutions office copiers and select the copier that will best support your office’s communications.