How to use a photocopier

The current photocopiers available on the market have digital and multifunctional capabilities, although their basic function remains the same: to duplicate documents. A critical appliance in an office environment, a photocopier joins the telephone and computer as essential components in most business communication systems.

Kyocera Mita has a wide photocopier range that includes colour, digital, multifunction and general photocopiers, each of which has an array of features that are designed to suit your business’s needs. Kyocera Mita has designed its photocopiers for ease of use and efficiency, although those not accustomed to working with a photocopier may at first find the mechanisms and control panels confusing.

Browse the Pansolutions photocopier range or continue reading for some best-practise tips on using a photocopier.

Best practise photocopier instructions

Whether you’ve selected a colour photocopier or a multifunction photocopier that integrates scanning, faxing and printing features, it’s important that you refer to the user manual when installing software or replacing toner. In order to maintain and operate a photocopier optimally, the following guidelines may assist you:

• Ensure that your photocopier has paper: Whether you’ve chosen a compact machine or multifunctional workplace unit, it’s important to ensure that it has sufficient paper to complete your copy request. Before pressing the copy button, load the paper tray, which is often located on the front of the machine.
• Protect your copy screen or platen: Most photocopiers have guide markings on a glass screen that indicate where you should position your documents prior to copying. Ensure that you don’t touch the screen with your fingers, that correction fluid has dried completely and that you remove sharp objects such as staples prior to copying. Protecting the glass platen guarantees the quality of your copies.
• Learn how to use the control panel: The process of photocopying does not alter your source document, but in many cases it gives you options such as changing the size and colour of your copied documents. Refer to your Panasonic user manual to understand changing dimensions and colour resolutions.
• Make use of the multifunction and editing options: Digital photocopiers have editing features that allow double-sided copying, collating, stapling and punching. Multifunction photocopiers integrate Super G3 or laser Fax, Internet Fax and send to email. By learning what features your photocopier possesses you can save time while performing administrative office tasks.

Buy a Kyocera Mita photocopier and enjoy efficient business communications

Aside from their basic function of reproducing documents, modern photocopiers have an array of features that include scanning, faxing and printing. Kyocera Mita photocopiers are designed for ease of use and efficiency, so that you can run your business communications effectively. Browse the Pansolutions photocopier range to select a model that best suits your business’s needs.