Printer performance tips

Whether you have a digital printer, network printer or document manager, it’s important to maintain your office equipment so that your document output is of a high quality. Buying Kyocera Mita printers and document managers is just the first step towards producing quality documentation.

When a printer starts acting up in your office, do you find it less expensive and time consuming to simply buy a new one than to have it serviced? Consider the following printer performance tips that may repair the relationship you have with your printer, and save you thousands of Rands in printer servicing in the near future.

• Keep a close eye on the quality of your print consumables. This includes everything from your ink and toner cartridges to the ribbons and paper types that you use as these can affect your printer’s long-term print output. Original equipment manufacturing is recommended in most circumstances, particularly if your printer is under warranty, and it’s important that you follow the manufacturer’s guidelines provided for reinstallation of ink and toner cartridges.
• Support regular and swift printing by cleaning your printer regularly and ensuring that there is no clutter surrounding it that may obstruct or damage its components. This includes checking the paper that you use to help prevent paper jams. Paper that is too thick or too thin can crumple or obstruct your printer’s paper feed and result in unnecessary repeated printing and angry work colleagues. Refer to your printer’s manual when cleaning and selecting the correct printing paper.
• Practise pre-emptive maintenance by analysing your printer’s output and the quality of its printing over time. Common problems such as fading, striping, missing letters or ink that smudges could be early warning signs of faulty parts. Printer repair specialists will attest to the fact that taking care of these problems before they escalate is probably the best way to prolong the life of your printer.
• Optimise your print schedule by using Windows OS and Print Manager. There are many benefits to printing using Windows Print Manager, but particularly, it allows you to continue working while your documents print in the background. You can set your printing according to priorities of High, Medium and Low, meaning that your PC’s central processing unit or CPU will assign more or less time to the duty of printing according to how you delegate. This means less time waiting in cues for printing, and more time spent getting your work done. Fewer people will cue around your printer seeking misplaced documents, while you’ll know exactly when your work has completed printing.
• Best practise advice is to get into a monthly printer maintenance routine, during which you check that your colour inkjet or digital printer is operating functionally. This may include opening up the mechanism to ensure that no paper debris has wedged inside, and cleaning it with a soft rag. You can also check the ink heads for clogs. An indication of this is a colour picture that is printed with streaks or spots. Ink clogs can be prevented by placing a new cartridge in your printer immediately after it has been opened. Also check that your printer’s alignments are correct and that electrical surge protection is in place.

Peak printer performance with Kyocera Mita

Use these printer performance tips to get the most out your Kyocera Mita printer. By installing Kyocera Mita equipment and analysing your printer’s output on a regular basis, you can guarantee the quality of your documents. Visit Pansolutions to view Kyocera Mita printer models ranging from digital printers to network printers and document managers.