Photocopiers are some of the most used pieces of equipment in offices and these days, photocopiers are able to do more than just copy documents. In addition to photocopying, many copiers are able to print, scan and fax documents. Maintaining your photocopier will ensure that it continues to perform optimally for many years. While you may take your photocopier for granted, you will quickly notice when it stops functioning efficiently.
Looking after your office photocopier is relatively easy and by doing so yourself, you could save money in the future. A clean, well-maintained photocopier will run smoothly and copy documents clearly. However, if you neglect your printer, you will soon start to see a decline in the quality of copied documents.
There are several things that you can do to ensure that your printer continues to print effectively for longer.
Photocopier maintenance tips
1. Read your photocopier’s manual
Before opening your photocopier, read the manual. Overzealous maintenance can cause damage to the photocopier’s delicate internal components. Every type of photocopier functions differently and therefore must be maintained to unique specifications. While some photocopiers may have similar components, it is still recommended that you read your copier’s manual to fully understand its inner workings. If you damage your photocopier further, it could be quite costly to repair.
2. Clean the glass regularly
If your photocopier has a glass panel, it is essential to keep this panel clean. Keep a bottle of glass cleaner near the machine and assign an employee to clean it each morning. Dust and dirt that collects on the glass can negatively affect the quality of photocopying, causing lines or streaking on copied documents.
3. Clean the interior
Over time, photocopiers can get dirty with dust and toner residue. Use a soft, dry cloth to gently wipe the photocopier’s interior components. Make sure to dust all of the difficult to reach areas. Perhaps use a can of compressed air to get rid of dust in areas that cannot be cleaned using the cloth.
4. Keep the unit’s paper rollers clean
Paper rollers are an essential component of photocopiers as they allow paper to move easily through the machine. Each time a sheet of paper moves between the rollers, small amounts of paper dust and toner rub off onto the rollers. The more often a photocopier is used, the faster the dust and toner will collect on the rollers; causing a paper jam in the photocopier.
Clean your photocopier’s rollers with a clean, lint-free cloth that has been dampened with water. Avoid using alcohol or chemical cleaners unless it is specifically stated in the unit’s user manual. Copier rollers are sensitive to alcohol and other chemical cleaners that dry them out, significantly reducing their lifespan.
Maintain your photocopier correctly
Almost every office makes extensive use of a photocopier. Companies that do a lot of photocopying might even have more than one unit. Ensuring that your photocopiers are functioning optimally at all times will help you avoid paying for them to be repaired in the future.
Pansolutions offers a wide selection of photocopiers that can meet your business’s photocopying needs. Choose from our range colour copiers, digital copiers and multi-function copiers, and keep them well-maintained to ensure that all of your photocopies are of the highest quality.